In 2025, Notion AI isn't just a writing helper anymore; it's your all-in-one smart partner for getting work done faster. From drafting notes and summarizing meetings to running research and automating tasks, it turns your Notion workspace into an intelligent assistant that actually works with you. Whether you're managing personal projects or collaborating with a team, Notion AI aims to save time, boost creativity, and simplify your day. But does it really live up to the hype? Let's take a closer look at its key features, pros, and pricing.
What is Notion AI?
Notion has long been a go-to platform for note-taking, databases, project tracking, and team collaboration. With the advent of Notion AI , the platform is stepping into the era of integrated artificial intelligence, not just to help write and summarize but to truly assist and automate knowledge workflows.
At its core, Notion AI embeds smart features directly into your Notion workspace so you can:
Top Notion AI Features That Make Work Easier
1. Personal Agent
Your Personal Agent is Notion AI's most powerful feature---a customizable AI assistant that doesn't just provide suggestions but actually completes work for you. Think of it as having an extra team member who knows your workspace inside and out.
What Personal Agent Can Do:
-
Complete multi-step tasks: Ask it to create Q1 OKRs using your company goals, Jira epics, and last quarter's business review, and it will draft measurable key results with clear owners and link each one to its evidence source.
-
Create and edit content: Build pages, databases with custom views and properties, and even establish relations between different databases.
-
Search and synthesize information: Pull data from your workspace and connected apps like Slack to answer questions like "What's the latest on our fall marketing campaign?".
-
Process files: Upload PDFs or CSV files, and Agent can analyze them, extract action items, or turn them into structured databases.
-
Data analysis: Compare actuals versus budgets and highlight variances with explanations.
Personalization Options:
You can customize your Agent's name, appearance (with fun accessories), and behavior through custom instructions. Create a private page where you tell Agent how to communicate with you, what information to prioritize, and which pages or channels to reference first. These instructions persist across all your interactions, making Agent truly feel like it knows you.
Limitations: Agent cannot create forms, database automations, formula properties, manage comments, adjust permissions, or start AI Meeting Notes.
2. Enterprise Search
Enterprise Search transforms how you find information across your entire digital workspace. Instead of manually searching through Notion pages, Slack conversations, Google Drive files, and other tools, you can ask a natural language question and get instant answers with cited sources.
Key Capabilities:
How to Use It:
Open the Home tab, enter your question in the search window, and add context by @-mentioning specific pages or people. Enterprise Search will find relevant information and always cite its sources, so you can verify and dig deeper if needed.
Availability: Business and Enterprise plans only.
3. AI Meeting Notes
AI Meeting Notes automatically transcribes and summarizes your meetings so you can stay focused on the conversation rather than furiously typing notes. This feature turns every meeting into searchable, actionable documentation.
Core Features:
-
Live transcription: Records and transcribes audio in real-time during any meeting or call.
-
Smart summaries: Automatically identifies key points and action items after the meeting ends.
-
Multiple formats: Structure notes based on meeting type---sales calls, standups, team meetings, or custom formats.
-
Notion Calendar integration: Auto-create notes for calendar events and share them with participants who are in your Notion workspace.
Consent Features: Since recording meetings requires permission, Notion provides multiple ways to obtain consent:
Important Notes:
4. Research Mode
Research Mode is designed for deep dives into complex topics that require more than quick answers. It conducts thorough analysis and generates comprehensive reports by examining multiple sources across your workspace and beyond.
What Makes It Different:
Unlike quick searches, Research Mode takes time (up to 10 minutes) to thoroughly investigate your query. It can:
Use Cases:
-
Creating project reports that synthesize information from multiple sources.
-
Exploring hypotheses by analyzing data across your workspace.
-
Researching complex questions that require context from various documents and databases.
How to Access It:
Open the Home tab, select " Research " at the bottom of the search window, enter your query, and watch as Notion AI shows you the sources it's examining. You can provide feedback with thumbs up/down and ask follow-up questions to refine your research.
Availability: Business and Enterprise plans only.
5. Autofill
Autofill brings AI automation to your databases by automatically populating properties based on page content. This feature saves countless hours of manual data entry and keeps your databases consistently organized.
Text Property Autofill:
Select and Multi-Select Autofill:
Let AI automatically categorize or tag database items. For example, in a shopping list database, AI can automatically tag items as "Groceries," "Home goods," or other categories. You can even enable AI to generate new category options as it encounters new types of content.
Auto-Update Feature:
Toggle on " Auto-update on page edits " to have properties automatically refresh five minutes after you make changes to a page, keeping your database metadata always current.
Database Creation:
Beyond autofill, Notion AI can create entire databases from scratch. Just describe what you need ("make me a customer feedback tracker with priority levels, a status, and an assignee"), preview the result, request adjustments, and choose your preferred visualization.
Autofill cannot read text files attached to File properties and doesn't access information from the internet; it works only with content in your workspace.
Pros and Cons of Notion AI
Pros of Notion AI
Cons of Notion AI
-
Limited Availability on Lower Plans
Free and Plus users get only limited AI access. Full functionality is available on Business or Enterprise plans, which may be costly for individuals or small teams.
-
Desktop Only for Meeting Notes
AI Meeting Notes currently works only on the desktop app (version 4.7.0 or higher), so browser users can't take advantage of this feature yet.
-
Agent Limitation s
The Personal Agent cannot yet create forms, automations, or manage permissions, meaning certain workflows still need manual handling.
-
Consent Requirements for Recordings
AI Meeting Notes requires consent from all participants before recording, which can make it inconvenient for impromptu or external meetings.
-
Learning Curve
With so many features including Agent, Research Mode, and Enterprise Search, new users may need time to learn how each one fits into their workflow.
Notion Pricing: What You'll Pay
Notion offers tiered pricing with AI features distributed across plans:
Free Plan - $0/member/month
Plus Plan - $12/member/month
Business Plan - $24/member/month (Recommended)
Everything in Plus, plus:
Enterprise Plan - Custom Pricing
Everything in Business, plus:
Final Thoughts
In 2025, Notion AI is more than a writing tool; it's a smart productivity partner that blends automation, creativity, and intelligence in one place. With features like the Personal Agent, Enterprise Search, and AI Meeting Notes, it helps users work faster and stay organized. Though some advanced tools require higher plans, its seamless integration and time-saving capabilities make Notion AI a worthwhile upgrade for everyday productivity.
FAQs about Notion AI
Does Notion AI work offline?
No, Notion AI requires an internet connection to function as it processes queries through cloud-based AI models.
What third-party apps can Notion AI connect to?
Through Notion AI Connectors, you can connect Slack, Microsoft Teams, Google Drive, Jira, Zendesk, Asana, and GitHub. Available connectors depend on your plan.
How accurate is Notion AI?
Notion recommends always checking the accuracy of AI-generated content before relying on it for critical decisions. The source citation features help with verification.
Is my data used to train Notion AI?
No, your data is not used to train AI models. Notion uses your data only to provide AI responses within your workspace. Learn more in their AI security practices documentation .
Can Personal Agent access all pages in my workspace?
No, your Personal Agent has the same permissions you do. If you can't view or edit specific content, your Agent can't either.
Can I use multiple AI models (GPT, Claude, Gemini)?
Yes, Enterprise Search allows you to switch between OpenAI's GPT-5, Anthropic's Claude Sonnet 4.5, and Google's Gemini 2.5 for different perspectives.
